Brookfield Properties Administrative Assistant in Birmingham, Alabama
Brookfield Properties has an immediate need for an Administrative Assistant at Riverchase Galleria.
Brookfield Properties is a retail real estate company headquartered in Chicago, Illinois and owned by affiliates of Brookfield Asset Management. Our regional shopping centers are destinations for retail, lifestyle, dining, entertainment and so much more. Our extensive portfolio of properties spans the nation, encompassing over 150 locations across 42 states and representing over 146 million square feet of retail space. All of our properties are strategically located in regional and coastal areas that constitute the "heart" of America.
Our passionate team is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving and innovating to meet the needs of our communities. Our company culture celebrates collaboration, encourages an entrepreneurial spirit and values diversity. We are very proud to have a team of premier talent who are in it to win it. We invite you to be part of our success story.
The Administrative Assistant collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Under limited supervision, the person in this role provides general administrative support to a department or group of professionals.
Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
Assists in implementing property activities, internal and external
Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
May provide administrative support to Accounting
May perform administration/coordination for Specialty Leasing and/or Marketing
Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail
Researches, prepares and edits reports and presentations
Reads incoming mail and independently handles or attaches appropriate file/information for recipients
May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
Prepares, maintains and distributes activity and event lists
May manage/update Insurance Certificates for any/all Tenants and/or vendors
May operate as management office support person for localized computer software/hardware
Other duties as assigned
High School Diploma; Bachelor's degree preferred
2 years of experience in an administrative support role
Proficiency in Microsoft Word and Excel as well as email
Highly organized and project oriented
Excellent business writing and verbal communication skills
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.
Job ID 2018-2592
Category Administrative Support