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Brookfield Properties Operations Coordinator in Honolulu, Hawaii

Company Overview

Brookfield Propertieshas an immediate need for an Operations Coordinator at Ala Moana Center.

Brookfield Propertiesis a retail real estate company headquartered in Chicago, Illinois and owned by affiliates of Brookfield Asset Management. Our regional shopping centers are destinations for retail, lifestyle, dining, entertainment and so much more. Our extensive portfolio of properties spans the nation, encompassing over 150 locations across 42 states and representing over 146 million square feet of retail space. All of our properties are strategically located in regional and coastal areas that constitute the "heart" of America.

Our passionate team is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving and innovating to meet the needs of our communities. Our company culture celebrates collaboration, encourages an entrepreneurial spirit and values diversity. We are very proud to have a team of premier talent who are in it to win it. We invite you to be part of our success story.

Position Overview

Supports the Operations Manager(s) with reporting, tracking, charting the operations of the shopping center in accordance with Brookfield Properties policies and standards to maximize profitability, including the following areas: mechanical systems, construction practices(run-rate projects), preventative maintenance and government regulations, cost control, general and preventative property maintenance, construction coordination (run-rate projects), public safety, housekeeping and other contracted services, forecasting property expenses, preparing operational reports and assisting with specialty leasing and marketing programs. This position will focus on consolidating reports and tracking progress of Operations Managers for the Senior Operations Manager.

Key Responsibilities:

  • Support the Operations team with in maintaining effective general and preventive maintenance programs, including tracking and reporting the costs and results of the programs

  • Assist the Operations Managers in coordinating work effectively with the National Operations Group to implement Corporate programs, Large Projects or other projects as assigned.

  • Assist the Operations Managers with monitoring all tenant, landlord construction as well as legal tracking

  • Assist with monitoring all center-contracted services and vendor supplies- in particular, monitor emergency and “off hours” work (waste removal, housekeeping, power outages, Landlord work).

  • Support Chief Engineer with tracking and reporting (on behalf of the Sr. Operations Manager) the supervision of all maintenance employees to insure maximum performance and compliance with all Brookfield Properties policies and procedures

  • Assist with preparing documentation for the expense portion of the quarterly forecast/business plan

  • Work with the accounting team to insure timely payment of invoices

  • Document operational audits with (Senior) Operations Manager and ensure processes are in compliance with corporate policy

  • Prepare back-up information for operational reports for regional/corporate managers

  • Assist with marketing related events and promotions as needed

  • Help maintain all State and Federal required reports and safety documentation

  • Assist with recording asset inventory and property purchases

  • Work with (Senior) Operations Manager to implement Risk Management and Emergency Planning procedures

  • Maintain building systems and technical systems (CCTV, Fire Alarm, EMS, etc.)

  • Work with the (Senior) Operations Manager to understand utility rate structures as well as analyze and monitor utility consumption

  • Other duties as required.

Qualifications

  • Minimum vocational/technical training

  • Associate’s or Bachelor’s degree desired

  • 2 years in the property or construction management industry

  • 2 years administrative/technical experience and knowledge of property physical systems preferred

  • Shopping center industry experience desired

  • Understanding of building systems, HVAC, plumbing and electrical systems

  • Good analytical skills

  • Proven ability to be flexible, prioritize and manage multiple projects, as well as solve problems in a timely manner

  • Willingness to learn new skills

  • Intermediate Microsoft Excel and Word skills

  • Some knowledge of computer software and peripherals

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

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Job ID 2019-2908

Category Asset Management

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