Job Information
Brookfield Properties Administrative Assistant in United States
Location
Brookfield Chicago - 350 N Orleans Street, Suite 300
Business
At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together.
If you’re ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
To provide legal administrative assistance for the attorneys and paralegals in the Real Estate, Litigation and Asset Recovery groups.
Responsibilities
Prepare and revise documents at the direction of attorneys and paralegals.
Maintain online (and as applicable, physical) file and document management systems, including data entry, document uploading, document retrieval and status tracking.
Draft transmittal letters and assemble packages of documents for delivery.
Support transaction closings by compiling and completing deliverables at the direction of attorneys and paralegals.
Assist with the creation of new matters for outside counsel services through the company’s online legal billing platform, as well as processing and tracking payment of legal invoices.
Prepare and compile estoppel certificates and accompanying request letters.
Work on special Legal Department projects as assigned or initiate special projects.
Qualifications
High School Diploma
2 years of experience in an administrative support role
Team player
Proficiency in Microsoft Office Suite
Able to quickly learn and be proficient with additional software packages
Experience with document or contract management systems preferred
Strong work ethic and sense of professionalism, demonstrating accountability, integrity and good judgment
Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines and adapt to evolving circumstances
Effective decision-making skills
Highly organized and project oriented
Excellent business writing and verbal communication skills
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPR
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 800 properties and 350 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.